Event Planner

Name*

The name of the person completing the planner

First Last

Event Description

Event Name

What kind of event will this be?*

Childcare is provided only for ministry events**

Please describe the event*

Ministry Information

Ministry Name*

Ministry Leader*

First Last

Phone*

Email*

Date & Time

How long is event?*

One Day
Multiple Days

Proposed Event Date*

Proposed Event Start Date*

Proposed Event End Date*

Alternate Proposed Event Date

In the case that your proposed event date(s) is unavailable, what is an alternate event date?

Proposed Event Start Time*

: HH

MM

Proposed Event End Time*

: HH

MM

Does this event require setup or take down?*

Yes
No

Proposed Event Setup Time*

: HH

MM

Proposed Event Take Down Time*

: HH

MM

Does this event repeat?*

Yes
No
Not sure

How often does this event reapeat?*

Daily
Every week
Every month

Location

Are you having this event at RockFish Church?

Will the event need to use the building?

Yes
No

What rooms / space will be needed?*

Please check all that apply.

Will there be childcare provided for this event?*

Yes
No

How will childcare be provided?*

The ministry will provide the necessary volunteers for childcare
The ministry will need help in getting the necessary volunteers for childcare
Not sure yet

Name of Key holder*

Key holder responsible for opening / closing

First Last

Key Holder Phone*

Where is the event located?*

Vehicle Use

Will you need access to a church vehicle?*

Yes
No

Primary Driver Name*

First Last

Is this driver able to drive / use the church vehicles?*

Yes
No
Not sure

Will there be other drivers?*

Yes
No
Not sure

Please list all other drivers*

First Name	Last Name

Are all the drivers listed able to drive / use the church vehicles?*

Yes
No
Not sure

Date to pick up van*

Date to drop off van*

Name of person to get key from*

First Last

Name of person to return key to*

First Last

Equipment & Resources

Will there be any equipment needed?*

Yes
No
Not sure

What equipment is needed?*

Please check all that apply

Audio & Video Equipment

Will this event need audio / video equipment?*

Yes
No
Not sure

What audio / video equipment will be needed?*

Please select all that apply

Select All
Lighting
Video playback / power point
Audio playback
Video recording
Audio recording
Instrument(s)
Instrumentalist(s)
Mirophone(s)

What audio / video equipment will be needed?

Please check all that apply?

Portable Amplification
Lighting
Audio / Video playback

Advertising

Advertising will come out of the specific ministry budget

Will this event need to be advertised?*

Yes
No
Not sure

What advertising is needed?*

Please select all that apply

If other, please describe*

Advertising specific details*

Fees, registration, target audience, event details, etc.

Advertising Start Date*

Advertising End Date*

Purchases & Reimbursements

Will there need to be specific purchases made related to this event?*

Yes
No
Not Sure

Please select which will apply*

The ministry would like RockFish Church to make necessary purchases and deduct the expenses from my ministry budget
The minsitry will make the purchases and turn in a ministry reimbursement request
The ministry will need both Rockfish Church to make purchases AND also make purchases which will require a ministry reimbursement request
Not sure

Miscellaneous

Will the event have any guest speakers?*

Yes
No
Not sure

Will the event need a check-in kiosk*

Yes
No
Not sure

Ministry Hub

Event Description

Ministry Information

Date & Time

Location

Vehicle Use

Equipment & Resources

Audio & Video Equipment

Advertising

Purchases & Reimbursements

Miscellaneous